A project closure report is a must to prepare after the complete completion of a project undertaken by a team. Lessons learned is collected and gathered from all stakeholders. So much time and effort is put into the planning of a project, it is often forgotten that the end of a project is equally important. . While you should have been learning throughout the project, now is a great time to look back without the pressure and distractions that might have dulled your focus.Gather the core team to invite feedback about what worked, and what didn’t. The close of the project is the final phase of your job, it’s the last turn of the project life cycle, and like any other aspect of a project, it requires a process. When it’s over, make sure they’re all paid in full so they can sign off and leave. All this information might not be used later, but it’s all useful in that it provides perspective and gives everyone involved a more rounded view of the project mechanics. Project Closure Step #6: Update lessons learned. Create in-depth project reports before archiving your projects. At first glance, it might seem like completing the first four phases of the project lifecycle would be all you need to do to tie up your project and call it good. As a cloud-based software, it enables you and your team to get real-time data when monitoring and reporting on the project. You’ve learned the lessons, but how can you work smarter and apply them to another project? You might work on projects that are very similar. Pro tip: Visuals can help you better analyze team performance as well as any roadblocks along the way, so you can execute projects better and faster in the future. Handover information to document. In order to make this go smoothly, the stakeholder and project manager must have a well-documented criteria of performance in place from the beginning of the project. Plus, your documentation is more accessible and secure. The project closure process ensures that: The project management closure process also gives the team the opportunity to review and evaluate the project’s performance to ensure future projects’ success. Were there issues with the quality or compromises along the way? This is true for internal as well as external resources. That includes closing all contracts you might have made with internal partners or vendors or any other resources you contracted with. All those documents and the archived project itself will be a great help when starting to plan your next project, but not if you don’t have a place to store them and find them easily. Finally, but perhaps most importantly, celebrate with your project team. You can export a project and import it into a new project, then just fill in the blanks. Without each one of you, it might not have been possible. Try ProjectManager.com and get an online project management software that let's you close and store projects with confidence. Did the team follow the outlined processes and plan? P roject managers must complete each project phase with due diligence, including the project closure. Closure steps and requirements should be planned before project work begins as part of the governance phase of the project management process. This means that the stakeholder agrees that the quality specifications of the project parameters have been met. Make sure that all deliverables have been handed off and signed by stakeholders, getting their approval and satisfaction. As you begin your post-mortem, conduct a performance review of the project. If your project management skills are simply awesome, you can write “n/a” in that box to show that you came in exactly on target. Construction project closure report example. I need some advice here: I have just finished a project and I want to inform the client officially about it by email. What would you change or improve for future projects. The 4 Phases of the Project Management Life Cycle, Four Diagrams to Streamline Project Planning. It creates closure, which is what this part of the project is all about, but it also plants a seed that will bloom in later projects when you work with members of the old team. Instead, it is a learning opportunity for everyone to improve on future projects. Our team section archives all your resources, with bios, skills and more. All work has been completed according to the project plan and scope. Everything needs attention, and must be signed for, which is the legal proof that in fact these documents have concluded. This includes reports like timesheet reports, so you can quickly see the hours worked by a team member over the life of the project. Once you’ve completed your project post-mortem, you can finalize all documentation (contracts, project plans, scope outline, costs, schedule, etc.) By documenting the mistakes and the successes of the project, you’re building a catalog that offers historic data. That way, when you’re planning a new project, you can quickly review old documents, tasks, comments and templates in the system. You might have been a hard task master in the project, but you give them their due for a job well done. It can be mailed or e-mailed. It’s not enough to declare a project done yourself. You might have some team members whose skills work with the new project and others who are going off into other projects. There’s no reason to start from scratch when you’re assembling the best and the brightest. With this intuitive, cloud-based solution, anyone can learn to work visually and collaborate in real time while building flowcharts, mockups, UML diagrams, and more. Therefore it is necessary to plan and execute the closure process smoothly. The following are five steps you should take to make sure you’ve dotted all the I’s and crossed all the T’s, as well as taken full advantage of the experience. You can just move them to the project you want. Gather the core team to invite feedback about what worked, and what didn’t. You want to make sure that all invoices, commissions, fees, bonus, what have you, are paid. The End Project Report is made up of other documents: Project Initiation Documentation; Business Case; Project Plan There’s a wealth of knowledge produced after any project closes. Complete all the costs involved with the project. Lucidchart is the essential visual productivity platform that helps anyone understand and share ideas, information, and processes with clarity. The closing phase of project management involves several steps. You’ve learned the lessons, but how can you work smarter and apply them to another project? If you plan and manage your projects in a centralized project management software—like ProjectManager.com—you’ll have access to all of your previous projects. It is the stage where you carry out all the formal and informal tasks that will close your project down in an orderly manner. By doing so, you communicate not just with the client but also to all the stakeholders who took part in the successful development of your campaign. This paper highlights the often overlooked importance of the Closing Process Group and the significant impact of project closing on the overall project success. Project Closure Phase. Each person involved needs to agree on the project’s completion before you can formally close it out and move on. Before you close a project, archive all the documents and any notes and data that could prove useful. The project lifecycle consists of five groups: The closing phase of project management is the final phase of the project lifecycle. 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